Vendor purchase records
Capture supplier, bill date, reference, items, quantities, costs, taxes, discounts, and totals.
Purchases & Expenses
Organize supplier purchases and everyday business costs
Record what the business buys, track vendor documents, categorize operating expenses, and keep cost information ready for reporting.
Understand where business money is going
Separate inventory or service purchases from operating expenses while keeping both connected to accounting and profitability.
Expense categories
Group rent, utilities, transport, salaries, marketing, and other costs consistently.
Document history
Search purchase and expense records by vendor, category, reference, date, or status.
Profitability support
Bring sales and costs together in reports instead of calculating results manually.
A clear four-step workflow
Each part follows the same practical patterns used throughout TopNote, making it easier for teams to learn and work consistently.
- 01
Select vendor or category
Choose who supplied the purchase or how the expense should be classified.
- 02
Enter the cost details
Record items or expense amount, taxes, adjustments, date, and reference.
- 03
Attach useful notes
Keep comments and supporting document information with the transaction.
- 04
Use it in reports
Include saved costs in expense, tax, cash, and profit reporting.
See it working in your business
Try the system yourself or book a guided demonstration with our team.